DecaLeap
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Pricing

One edition per company.
Priced per user.

Pick the edition that matches how the business runs, and pay by headcount. The price per user falls as the account grows. Nothing is charged per document, per order or per customer, and no ordinary feature is held back for a more expensive tier.

per user / month, billed annually

Edition What it covers up to 10users11-50users51-100users101+users
⚪ FreeStart on Free Core only: customers and contacts, leads, orders and quotes, and the price list. No time limit and no credit card - but it issues no tax documents. FreeFree plan · up to 2 users
🧾 SoloStart on Solo For a business that is not registered for VAT: the full core - customers, leads, orders, quotes and the price list - plus receipts, the only document such a business issues. It has no tax invoice, no tax-invoice-receipt and no credit note, because a business outside the VAT system issues none of them. $6.90per month for up to 3 users
🟢 Start The core - customers, orders, quotes, invoices and receipts, and the price list - plus the upgrades and purchases centre. $47.90 $39.90 $34.90 $29.90
🔵 Business Everything in Start, plus tasks and projects, support and service tickets, the customer portal, expenses and travel, and commissions. $78.90 $66.90 $58.90 $49.90
🟣 Trade Everything in Business, plus logistics, e-commerce and digital licensing, payroll and employee payments, and custom imports. $110.90 $93.90 $81.90 $69.90

Per user per month, billed annually (Solo: per month for up to 3 users). The contract and billing are in US dollars (USD). Prices are before VAT. VAT is added according to the customer’s country. The package follows the number of users on the account - the more there are, the lower the price per user. Monthly billing carries a 15% uplift. Free stands on its own with up to 2 users.

⚪ Free - what it is, and what it is not

Free is the core of the system: free for up to 2 users, no credit card and no expiry date. You run customers and contacts, leads, orders and quotes, and price from the price list - on the exact same system, full and unreduced.

What it cannot do: issue a tax document. Free has no tax invoice, no combined invoice-receipt, no receipt and no credit note. A business that takes money needs those documents, so it needs a paid edition. A business that is not registered for VAT, which issues receipts and nothing else, gets exactly that on the Solo edition; one that is registered and owes a tax invoice needs Start or above. We say it here, up front, because choosing right now is a better outcome than discovering it after moving your data across.

And the other direction: nobody starts on Free. Every account starts with a 30-day free trial and the whole system open. When the trial ends you get 14 more days with the system still working, with a reminder. If you have not subscribed by then, the account moves to view-only. Every record stays exactly where it is, readable and exportable, but cannot be edited. The day you subscribe, editing opens again from that same point, with nothing to import twice. If you chose Free at sign-up, the account moves to Free automatically when the trial ends, as long as it has up to 2 active users: modules outside Free turn off and their data is kept. With more users the usual path applies until you reduce to 2 or subscribe.

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What it costs you

Two things decide the price: how many people will use it, and which edition. That is the whole model, and it is deliberate.

How many people will use it?

Everyone who signs in is a user. The headcount sets both the total and the package you land in.

Which edition?
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per month · before VAT
0 users
- per user
- per year
What makes up the total

Prices are in US dollars, before VAT. VAT is added according to the customer’s country.

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In every subscription

No small print.

The price you saw is the price. Everything below is in every paid edition, including the smallest.

  • A separate database and process per customer
  • Automatic daily backup (7 days back) plus a monthly archive kept for 7 years
  • Ongoing version updates at no extra cost
  • Four interface languages, and documents in your customer’s - right-to-left ones included
  • Installs as a phone app
  • Export your data at any time
  • Email support
  • A built-in help centre inside the system

Onboarding - a one-off fee

Importing customers, products and sales history; building the price list; configuring the commission model; and training the team. Scope varies, so we quote after a scoping call that matches the package to what your onboarding actually needs.

Questions

What people usually ask

What is the difference between the editions?
Free - Core only: customers and contacts, leads, orders and quotes, and the price list. No time limit and no credit card - but it issues no tax documents. Solo - For a business that is not registered for VAT: the full core - customers, leads, orders, quotes and the price list - plus receipts, the only document such a business issues. It has no tax invoice, no tax-invoice-receipt and no credit note, because a business outside the VAT system issues none of them. Start - The core - customers, orders, quotes, invoices and receipts, and the price list - plus the upgrades and purchases centre. Business - Everything in Start, plus tasks and projects, support and service tickets, the customer portal, expenses and travel, and commissions. Trade - Everything in Business, plus logistics, e-commerce and digital licensing, payroll and employee payments, and custom imports.
What is the Free edition, and who is it for?
The core of the system, free for up to 2 users, no credit card. Customers and contacts, leads, orders, quotes and the price list - on the full system itself. It suits a business that is not billing yet, or one that issues its documents somewhere else: Free issues no tax documents.
Can I issue an invoice or a receipt on Free?
No. Free issues no tax document - no tax invoice, no combined invoice-receipt, no receipt and no credit note. The tax invoice and the rest start at Start. If the business is not registered for VAT, such as a sole trader under the registration threshold, it may not issue a tax invoice at all and documents its income with a receipt: the Solo edition gives you exactly that and nothing you would not use. We say so up front: a business that takes money cannot work without the document the law requires of it.
How is the bill calculated?
One edition for the whole account, priced per user per month. The price per user is set by how many users the account has in total - the more there are, the lower it is for each of them. The monthly figure is the price of the package you land in, multiplied by your number of users. Nothing is added per document, per order or per customer. Solo is one price per month for up to 3 users.
Can we move between editions?
Yes, at any time. Moving up takes effect immediately and is prorated for the month. Moving down takes effect at the next renewal - we do not claw back what you already paid for, and we do not ask why.
We only need part of the edition above. What then?
Tell us which part. You can add up to two areas from the edition above yours without moving to it in full. We quote that in conversation, because the price depends on which areas and on how many users you have - and a number on a public page cannot know either.
What happens when the trial ends?
There is a 30-day free trial, no credit card, with the whole system open and no limit on users. The clock starts at sign-up. When the trial ends you get 14 more days with the system still working, with a reminder to subscribe. If you have not subscribed by then, the account moves to view-only: every record stays where it is, readable and exportable, but nothing can be edited. The moment you subscribe, editing opens again from that same point, and that is when you choose the number of users and the modules. If you chose Free at sign-up, the account moves to Free automatically when the trial ends, as long as it has up to 2 active users: modules outside Free turn off and their data is kept. With more users the usual path applies until you reduce to 2 or subscribe.
What does onboarding cost?
Onboarding is a one-off fee scoped to the work: importing customers and products, building the price list, configuring the commission model and training the team. We quote after a short scoping call. With self-serve sign-up the trial starts the moment you sign up; assisted onboarding for a larger team is arranged with you.
Is our data separated from other customers?
Yes. Each customer gets their own database and their own process on the server. Backup, restore and deletion are operations on your data alone.
Can we get our data out?
Yes. Excel and CSV export is available from every list screen at any time, during a grace period and on the Free edition alike. Your data exports in standard formats.
What currency am I billed in?
The contract and billing are in US dollars (USD). Prices are before VAT. VAT is added according to the customer’s country. The exact amount is confirmed on the quote.
Monthly or annual?
The prices shown are per user per month, billed annually in advance. Monthly billing is also available, at 15% more.

Start small.
Grow when you are ready.

A 30-day free trial with the whole system open, so you can see which edition fits you. Your system is ready in minutes, and we are on hand to help import your data and set up your processes.

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